Accounting for property managers and HOAs
Trust accounting, owner statements, board-ready financials, and tax returns for management companies, associations, and real estate investors.
Your books, and your owners' money, kept straight
- Monthly bookkeeping for the management company itself
- Trust account reconciliations every month, with bank, book, and owner ledgers tied out
- Owner statements and distributions on schedule
- Security deposit tracking
- 1099s for owners and vendors at year-end
- Payroll for your office and maintenance staff
- Your company's tax return and planning
Clean numbers your board can stand behind
- Monthly association bookkeeping and bank reconciliations
- Board-ready financials: budget vs. actual, every month
- Reserve fund tracking, kept separate from operating money
- Assessment and delinquency reports
- Annual budget support
- The association's annual tax return
- Books prepared and organized for your independent audit or review
Benjamin Mooney, Senior Accountant
Benjamin leads our property management and HOA engagements. He brings direct, hands-on experience with management companies and associations, so he knows how your software, your trust accounts, and your board or owners actually work.
Why this work is different
It's other people's money
Rent, deposits, and assessments belong to owners and residents. Trust accounts have to reconcile every month, and mistakes don't stay small.
Deadlines stack up
Owner statements, distributions, board meetings, and year-end 1099s all hit on fixed dates. Late numbers cost you clients and board confidence.
The software only goes so far
AppFolio, Yardi Breeze, and Rent Manager hold the data. Someone still has to reconcile it, catch errors, and turn it into reports people trust.
How pricing works
Real estate investors
$125 per property per month for up to 4 properties. Five or more, we quote it.
Property management companies
Your company's books on our monthly tiers, plus trust accounting priced by the number of doors you manage. Quoted after a short look at your portfolio.
HOAs and condo associations
A flat monthly fee per association, set by its size and activity. The association's tax return is quoted with it.
Audits and reviews required by your governing documents or state law are performed by an independent licensed CPA firm. We keep the books, prepare the schedules, and work with your auditor.
We work in your systems
No forcing you onto new software. Our team works in the major accounting, payroll, and tax platforms, and in the industry systems operating businesses actually run on, from shop-floor inventory to dispatch and point of sale.
Accounting
- QuickBooks Online
- QuickBooks Desktop
- Xero
- Sage Intacct
- Sage 50
- NetSuite
- Business Central
- Bill.com
Payroll
- Gusto
- ADP
- Paychex
- QuickBooks Payroll
- Paylocity
Industry systems
Inventory, job costing, dispatch, and point-of-sale data is where the real numbers start. We pull from these and tie them to your books.
Manufacturing and fabrication
- Fishbowl
- Odoo
Trades and field service
- Jobber
- Foundation
- Sage 100 Contractor
Freight, logistics, and livery
- AscendTMS
- Limo Anywhere
Retail and hospitality
- Shopify
- Square
- Toast
- Restaurant365
Senior living and childcare
- brightwheel
Real estate
- AppFolio
- Yardi Breeze
- Rent Manager
Product names are trademarks of their respective owners and are listed only to identify systems we work with. No affiliation or endorsement is implied.
Ready to see where you'd land?
Thirty minutes, no pressure. Tell us what's going on and we'll tell you whether we're a fit.